Managing digital assets is crucial for businesses and organizations. A Digital Asset Management (DAM) system can be a huge help, making things smoother and improving how people use it. To get the most out of your DAM system, it's essential to follow best practices for DAM metadata.
Let's go through some of the best practices when it comes to DAM metadata.
Give clear information
The first step in good DAM metadata management is to give your assets clear and helpful information.
For example, if you have a photo of a new product, the title could be "New Product Launch - XYZ Brand."
The description can include details like the product features, its target audience, and the launch date.
Relevant keywords could be "product launch," "XYZ brand," "new product," and so on.
Remember to keep the information up-to-date by checking and updating it regularly. For instance, if the launch date changes, make sure to update the metadata accordingly. This way, people won't get confused or waste time looking for outdated information.
Organize metadata for your needs
Your business or organization might have specific needs, so organize your metadata to fit those requirements.
For instance, if you're a fashion company, your metadata schema might include fields like "clothing type," "season," "color," and "material."
If you're a marketing agency, you might have fields like "client name," "campaign type," "target audience," and "usage rights."
By organizing metadata this way, you make it easier for users to find exactly what they need. For example, if someone is looking for summer dresses in your fashion company's DAM system, they can easily search by "season" and find the relevant assets.
Use the Same Terms
To avoid confusion, make sure everyone in your team uses the same words and terms for metadata.
For instance, if your team agrees to use "product launch" as a keyword, everyone should stick to that term instead of using variations like "new product release" or "launching a new item."
Using the same terms helps everyone work together better and find assets without any problems. It also ensures consistency and accuracy in your DAM system. Train your team to use the right metadata and share guidelines to follow. For example, you can have a document or a training session that explains the agreed-upon terms and their meanings.
Keep metadata in check
To keep your metadata accurate and reliable, have a plan in place. Assign someone to take care of metadata tasks, like checking and updating it regularly.
For example, you can designate a metadata manager who ensures that all assets have the right information.
Regularly check and update the metadata to keep it correct. For instance, if you have an asset with usage rights that expire after a certain date, make sure to update the metadata when the rights expire. This way, you prevent any legal or copyright issues and maintain the integrity of your DAM system.
By following these easy DAM metadata tips and incorporating examples - giving clear information, organizing it for your needs, using the same terms, and keeping it in check - you can make the most of your DAM system. These practices will make managing your digital assets smoother and more efficient.
Embrace these tips, and your digital asset management will be a breeze!